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Workplace Safety Audit in Ghaziabad

Workplace Safety Audit in Ghaziabad

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As well as identifying gaps, health and safety audits are important forchallenging the benchmarks you have set out in your safety management system.They are really helpful for coming up with actionable steps you can take toimprove your business safety, and can be used to, Document that your safetymanagement system complies with legislation, Test if your safety managementsystem is achieving its objectives, See if your safety management system ismaintaining the performance criteria and the auditing system is effective,Assess whether your organisation has completed any previous modificationcompliance audits, when necessary. Constantly improve your organisation. Thereare many types of safety audits, but the two most widely used are, Managementsystem audits, Safety function audits. A management system audit ishorizontal. This means it looks across the entire company structure andconsiders the broad, in depth scope of management policies and procedures thatare in place to manage the organisations health and safety at the site. Managementsystem audits are typically assessed against the following standards,ASNZS 4801 Occupational Health and Safety Management System. ISO 45001Occupational Health and Safety. OHSAS 18001 Occupational Health and SafetyManagement System. ISO 14001 Environmental Management. ISO 9001 QualityAssurance. Most internalhealth and safety audits can follow a six step proces1. IdentifyAreas to Audit, First things first, you need to make a note of each area of thebusiness that should be audited. Some areas have simple processes, while othersare more complex. Its important that an internal audit does not try to doeverything at once. Whatever the area of focus, you should use a systematicand disciplined approach to their work according to The Institute of InternalAuditors. You also need to set benchmarks and standards, and make sure everyoneagrees on them before the audit takes place.2. Decide How Often to Audit, Choosinghow often to audit will depend on the size of your business, the industry you arein and if your work environment is continuously changing like a constructionsite. However, some timings are decided for you, for example HACCP audits mustbe completed quarterly. It is likely that some areas of your business will needauditing more often than others as they carry higher health and safety risks. Yoursafety management system should outline how often you need to audit differentareas, but you may wish to change the frequency i.e. from quarterly to monthly, or monthly to weekly  depending on the risks. Once you know howoften you want to audit each area, put it in your calendar. It is easy for themonths to roll past and for internal audits to not happen, so schedule them outfor the year ahead. Send out a copy of the calendar so an upcoming audit isnever a surprise to staff.3. Conduct the Audit, Again, the audit process willlook different depending on your organisation and the area being audited. Youmay need to test equipment, or ask staff to explain a process and compare it towhat is written on the policy to assess competency and potential trainingshortfalls. Start with a kick off meeting. The kick off meeting isa good opportunity to introduce the audit team and key participants,explaining the purpose and approach of the audit, and establishing the requiredcommunication protocols. Carry out infield observations and interviews. Infilledobservations do not mean hiding behind equipment with your camera ready to snapsomeone being noncompliant. The approach should be casual and inclusive tounderstand how the processes work in reality. Likewise, interviews should notfeel like interrogations, they should be in the field with the people that aremost familiar with the processes. Collect evidence. Collectingevidence is important as it helps demonstrate the outcome of the audit and canbe used to help improve the system in the future or celebrate the success you areachieving. Evidence could be completed documents, photos, and interviewstatements.4. Document the Results, Take notes as you go to help you write yourreport. You need to review any collected documents and notes, andcomprehensively write up your findings. 

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